$7,000/mo
Missed calls = missed money
You're under a car when the phone rings. Miss just 5 calls a week at a $350 average repair order and that's about $7,000 a month driving to the shop down the street.
Built for independent shops with 2–10 techs
Your shop's AI receptionist — plus everything you need to run the shop.
Answer customer chats 24/7. Book appointments. Follow up with customers. Get repair approvals. Manage jobs, estimates and invoices — from one place.
$149/monthEverything included. No complicated plans.
- 14 days free
- No credit card required
- Set up in 5 minutes
Flat $149/mo — no per-tech fees, no setup fees
app.vehikohq.com/shop/today
Booked by AI today
6
Quotes approved
$4,820
Paid today
$3,215
Today's Job Board
3 bays · 3 techsRO-10422019 Ford F-150Brake pads + rotors · Mike R.In Progress
RO-10432017 Honda AccordCheck engine — P0420 · Luis G.Awaiting Approval
RO-10442021 Chevy SilveradoOil change + rotation · Dana K.Ready
The problem
Your shop is leaking money every day
It's not your techs. It's the phone, the paperwork and the follow-ups that nobody has time for.
5+ hrs/week
Paper job cards get lost
Greasy tickets, whiteboards and "who's on the Silverado?" Every lookup and re-write steals billable time from your techs and your service writer.
30+ days
Chasing payments and approvals
Phone tag for quote approvals stalls the bay. Unpaid invoices sit for weeks. Cars wait, cash flow waits, and you're the one making the calls.
1 in 10
No-shows leave bays empty
One no-show a day on a $150 job is roughly $3,000 a month in dead bay time. Without automatic reminders, people just forget.
Add it up and a typical 4-bay shop can lose $10,000+ a month. vehikoHQ costs $149.
Figures are illustrative estimates based on the averages shown above. Your numbers will vary.
See it work
A virtual front-desk employee — not a chatbot.
It checks your real calendar, books the appointment, creates the customer record and sends the confirmation. Then your shop takes it from there.
AI Receptionist
Online
Hi, my check engine light just came on. Can I bring my car in?
Sorry to hear that — we can take a look. I have tomorrow at 10:30 AM or 2:00 PM available. Which works better for you?
10:30.
You're booked for 10:30 AM tomorrow. I'll send your confirmation now. What vehicle will you be bringing in?
✓ Slot checked✓ Appointment created✓ Confirmation sent
From first message to paid invoice
The receptionist brings the customer in. The shop system keeps them.
- Customer
- AI Receptionist
- Appointment
- Customer record
- Vehicle
- Job Card
- Estimate
- Approval
- Invoice
- Payment
Connected to your shop
AI that actually knows what's happening in your shop.
This isn't ChatGPT pasted on a website. The receptionist works from your real shop records — so when a customer asks “Is my car ready?”, the answer comes from the job card.
Customers
Vehicles
Appointments
Job Cards
Estimates
Invoices
Payments
Technicians
Services
Built to be trusted with your customers
- Never invents availability, prices, repair statuses, records or payments
- Won't state a diagnosis as fact — it books an inspection instead
- Never claims something worked when it didn't
- Verifies the caller before sharing any account details — never exposes other customers' data
- Every booking, message and handoff is logged so you can trace it
- Hands off to your team when it can't help: "Let me connect you with the shop team."
Everything included
One platform. Front desk to final invoice.
The AI receptionist brings customers in. The shop system keeps them — built for independent shops.
AI Receptionist
Answers customer questions from your shop info, books real appointments, captures leads and hands off to your team.
Appointments
One calendar for AI-booked and staff-booked appointments, with email confirmations to the customer.
Digital Job Cards
Assign jobs to techs, track every car's status, and email customers repair updates in one click.
Estimates + Online Approval
Email an approval link. Customers review the estimate and approve or decline — no app to download.
US-Ready Invoicing
Professional invoices with parts, labor and your sales tax rate broken out. Print or save as PDF.
Payment Tracking
Record cash, card, check and bank transfer payments against invoices and see what's outstanding.
Customers & Vehicles
Every customer's details and the vehicles you've worked on, linked to their job cards and invoices.
Technicians
See each tech's workload at a glance and keep jobs moving through the bays.
AI Shop Assistant
Ask about your own numbers — open jobs, unpaid invoices, revenue — and create records by chat.
Coming soon:
- Phone call answering
- SMS & WhatsApp
- QuickBooks sync
- VIN decoding
- Online card payments
How it works
Up and running before your next oil change
No hardware. No IT guy. No training week.
11 minute
Sign up free
Create your account with just your email. No credit card, no sales call, no contract.
25 minutes
Set up your shop
Add your hours, services, sales tax and techs, then tell the AI receptionist your booking rules and policies.
3Every day after
AI handles the front desk
Customers get answers, appointments get booked, estimates get approved online and your team gets flagged when a human is needed — while you fix cars.
Early access
Built for independent shops. No strings attached.
No card to start
Try every feature free for 14 days. No credit card, no setup fee.
Cancel anytime
One plan, $149/month. No long-term contract — cancel from your billing page.
Your data stays yours
We never sell your shop or customer data. Export or delete it on request.
Billing handled by PayPal
Your subscription is processed by PayPal. We never see or store card numbers.
Private by default
Encrypted HTTPS connections, hashed passwords, and each shop can only see its own records.
Honest about the roadmap
Web chat and email are live today. Phone, SMS and integrations are clearly marked “coming soon”.
Simple pricing
One plan. One price. Everything included.
No per-tech fees. No setup fees. No surprise add-ons.
vehikoHQ Shop
$149/month
Flat rate for your whole shop. Billed monthly in USD.
Do the math: recover just one missed brake job a month and vehikoHQ pays for itself.
Everything included:
- AI Receptionist — website chat, 24/7
- Real appointment booking + email confirmations
- Lead capture & human handoff alerts
- Unlimited digital job cards
- Estimates with online approval links
- US invoicing with sales tax
- Payment tracking
- Customer & vehicle records
- Technician workload
- AI Shop Assistant
- Phone, SMS & WhatsApp — coming soon, included
Founding shops wanted. We're onboarding our first 100 US shops personally — you get hands-on setup help and a direct line to the team building it.
FAQ
Straight answers
Still have a question? Email us — a real person will get back to you.
Give your front desk an AI receptionist.
Try vehikoHQ free for 14 days. If it doesn't book you more work, walk away — no card, no contract.